Last updated January 2022
Bradan McCallum Ltd (along with most businesses) needs to collect and use personal information about individuals. This can include clients, prospective clients, partners, associates, suppliers, and any other individuals that the organisation has a relationship with; or may need to contact.
This policy describes how this information is collected, handled, and stored to meet our company data protection standards and to comply with legal requirements.
Data protection regulations have existed for many years to safeguard an individual’s data. On 25th May 2018 enhanced rules came into force known as General Data Protection Regulations (GDPR).
Why this policy exists:
This policy exists to ensure that Bradan McCallum Ltd.
- Is open and transparent about how data is collected, stored, and processed
- Complies with GDPR legislation and good practice
- Protects the rights of those individuals
- Has the correct procedures in place to detect, report and investigate a personal data breach.
General Data Protection Regulations (GDPR)
GDPR came into effect on 25th May 2018 and affects all businesses operating in the EU. GDPR details how organisations must operate when collecting, storing, and processing personal data.
Being transparent and providing accessible information to individuals about how their personal data will be used is a key element of the Data Protection Act 1998 (DPA) and the EU General Data Protection Regulation (GDPR); and this policy describes how Bradan McCallum Ltd will meet these requirements.
According to GDPR there must be a lawful basis for collecting and processing an individual’s personal data. The following bases are defined within GDPR (Article 6):
- Legal Obligation
- Vital Interests
- Public Task
- Legitimate Interests
Within Bradan McCallum Ltd. the relevant bases for collecting and processing personal data will be Consent and Contract.
Consent: where the individual has given clear consent for Bradan McCallum Ltd to process their personal data for a specific purpose.
Contract: where the processing is necessary for a contract we have with the individual, or because an individual has asked us to take specific steps before entering into a contract.
What information is being collected?
Bradan McCallum Ltd. will only collect the data required to provide the services you have enquired about or have contracted with us; for example, name, address, telephone number(s), email address. Additional information relating to you and your career or personal status may be collected during coaching sessions; over the phone or face to face during Zoom, Teams, Skype (or other video platform) calls or within an email exchange.
Who is collecting it?
Bradan McCallum Ltd. coaches, our administrators, and our listed Associates will capture personal information prior to setting up a coaching session; Bradan McCallum Ltd. Coaches and Associate Coaches will collect personal information during coaching sessions.
How and why is it being collected?
All personal data collected is captured under the GDPR basis of Contract in order for Bradan McCallum Ltd. to provide the services that an individual has purchased or is enquiring about. Information will be collected via email, response forms or website enquiries, as well as during our Chemistry Session or Introductory Session processes over video or phone and during coaching sessions.
Additionally, if you have given your consent, we may use your personal data in order to send you our newsletter or information related to coaching and careers that we think you will find relevant and useful. You have the right to withdraw your consent at any time, either by email or letter.
These are the only reasons personal information will be collected and used.
Who will it be shared with?
Personal data collected by Bradan McCallum Ltd. will be shared with Bradan McCallum Ltd. staff. It may also be shared with selected Bradan McCallum Ltd. Associates in order for an Associate to deliver the services required. All Associates have also confirmed that their working practices are also GDPR compliant, and that they will keep any client information confidential.
Bradan McCallum Ltd. will never pass on any of your details to a third-party organisation without your express consent.
How and for how long will it be stored?
Personal information will be kept for the duration of the working relationship; and a further 7 years as required to comply with legal obligations. Information will be securely stored online; and any paperwork will be stored such that it is only accessible to Bradan McCallum Ltd. staff; and / or the specific Bradan McCallum Ltd. Associate Coach.
Right to update details or withdraw Consent
If any personal details change then it is the responsibility of the individual to inform Bradan McCallum Ltd of any changes. If an individual no longer wishes to be contacted by Bradan McCallum Ltd they may inform Bradan McCallum Ltd., in writing, at any time. Bradan McCallum Ltd will undertake to implement such requests as quickly as practically possible.
Fiona Mayhew us the Data Protection Officer and can be contacted at: